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District-wide device refresh

Retiring a whole fleet? Dozens of sites. One plan.

K12 Computers runs the retirement side of large device refreshes for school districts and organizations: multi-site pickup, on-site or off-site audit and data destruction, resale and recycling, and a payout on the old fleet. In Maryland we collected 40,000 devices from 83 schools in eight weeks while classes were in session.

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  • R2v3 & ISO certified
  • NIST 800-88 erasure
  • Updated
Key facts

Large-scale device refresh, at a glance.

Largest reference project
40,000 devices, 83 school sites, 8 weeks
On-site option
Audit and data deletion in your warehouse
Reporting cadence
Daily progress reports
Payment
Deposit before work, final payout on audit
Districts served
300+
Districts served
300+
Devices processed
5 million+
Paid out
$80 million+

R2v3 · ISO 9001 · ISO 14001 · ISO 45001 · WISE Certified · Inc. 5000

01

How to plan the retirement side of a refresh

Most refresh plans focus on the new devices. The old fleet needs its own plan: counts by site, a collection window around the school calendar, a decision on on-site or off-site processing, and agreement on reporting and payout before work starts.

K12 builds the route schedule with each site's point of contact, sets the reporting cadence with IT and finance, and can send a deposit before work begins, as it did for a Florida district before a 24,000-device project across 42 sites.

02

On-site or off-site data destruction?

On-site processing means devices are scanned and wiped in your warehouse before anything leaves the building. In Oklahoma, K12 technicians audited and wiped 15,000 devices in a central warehouse in five weeks and the district was paid by cashier's check when the audit closed.

Off-site processing is faster to start and suits multi-site pickups. Either way, every device is erased to NIST SP 800-88 guidelines and certified by serial number.

03

Let the old fleet fund the new one

Buyback value can be applied to new devices, deployment and protection, and K12 can work with your representatives to buy from your preferred vendor. K12's device deployment team can then prepare and deliver the new fleet.

Isometric grid of device crates on a platform with pickup routes arriving from multiple sites, labelled 83 school sites and 40,000 devices.
What we take

Built for the size of a refresh, not a single pallet.

A refresh means old devices piling up in dozens of buildings at the same time as new ones arrive. K12 builds a route schedule with each site's point of contact, can audit and wipe on site before anything leaves, and reports at every stage so IT, finance and procurement see the same numbers.

  • Multi-site pickupRoute schedules across every school, during the school year
  • On-site audit and data deletionDevices wiped and scanned before they leave your warehouse
  • Daily progress reportingPickup, scanning and audit status from your account manager
  • New-device supportDeployment help and funds applied to the new fleet
Step by step

How a refresh runs.

Every step is recorded in the K12 portal. New to the terms? See the ITAD glossary.

  1. 01

    Plan

    Device counts by site, timing around the school calendar and a choice of on-site or off-site processing.

  2. 02

    Collect

    Route-scheduled pickups coordinated with each site's point of contact.

  3. 03

    Process

    Serialized audit, NIST 800-88 erasure and grading for every device.

  4. 04

    Pay and report

    Deposit options before work starts, final payout on the audit, and a complete report set.

Portal & app

Follow every device in the K12 app.

Your orders, devices, documents and payouts, in a portal that works as well on your phone as on your desk.

Explore the live demo Watch the app video (0:46)
The K12 app: orders, devices, documents and payouts, in 46 seconds.
Proof

Proven at district scale.

Warehouse clean-outs, multi-site pickups during the school year and full serialized audits.

Read the case studies
Maryland131,146 people enrolled

Due to the lack of storage space the School District requested a multi-site pickup across 83 locations while classes were in session.

Devices
40K
Weeks
8
District payout
$1MIL
Multi-Site Pickup, Off-site Data Deletion, Full Solution Set
Oklahoma35,675 people enrolled

The School District requested a full on-site audit and data deletion in their central warehouse

Devices
15K
Weeks
5
District payout
$300K
On-Site Audit, On-Site Data Deletion, Grade-Based Payout
Florida102,791 people enrolled

The school district requested a multi-site pickup and organization at the central warehouse to complete serialization of all devices.

Devices
24K
Weeks
7
District payout
$101K
Multi-Site Pickup, On-Site Scanning, Off-Site Deletion, Grade-Based Payout
In their words

What district IT teams say.

All Google reviews
“Highly recommend K12 Computers for surplus technology removal. Their team was easy to coordinate with, and was open to adapting work flows that met our conditions. They showed up on time, and were happy to get to work.”
Brady L., School district · Google review
“K-12 Computers make this look easy. I've been using them for 4 years now, and the results have been fantastic. Highly recommended by this K-12 IT Director.”
Bob S., K-12 IT Director · Google review
“JCPS has worked with K12 Computers on several projects, and each experience has been outstanding. From our first inquiry to the final pickup, the entire process was smooth and hassle-free.”
Barbara I., JCPS · Google review
FAQ

Common questions.

Choosing a vendor? Read how to choose an ITAD partner.

Which buyback companies handle large-scale device refreshes?

K12 Computers handles district-wide refreshes: 40,000 devices from 83 Maryland school sites in eight weeks, 24,000 devices from 42 Florida sites in seven weeks, and 15,000 devices audited and wiped on site in Oklahoma in five weeks.

Can devices be wiped before they leave our buildings?

Yes. K12 offers on-site audit and data deletion, so devices are scanned and wiped in your warehouse before removal, as well as off-site processing.

Can the old fleet help pay for the new one?

Yes. Buyback funds can be applied to new devices, deployment and other services, and K12 can work with your representatives to buy from your preferred vendor.

Can pickups happen while school is in session?

Yes. In Maryland, K12 collected from 83 school sites while classes were in session, coordinating each pickup with the site's point of contact.

How will we know progress during the project?

K12's account manager sends reports at each stage, including daily progress reports on pickup, scanning and audit on larger projects.

Does K12 also deploy the new devices?

Yes. K12 offers device deployment: rollout planning, configuration, packaging, delivery and asset tracking.

References

Standards and guidance cited on this page.

Primary sources from regulators, standards bodies and platform vendors. Links checked November 2026.

  1. NISTSP 800-88 Rev. 2, Guidelines for Media Sanitization (September 2025)
  2. U.S. Department of Education, Privacy Technical Assistance CenterBest Practices for Data Destruction
  3. SERI, Sustainable Electronics Recycling InternationalThe R2 Standard (R2v3)

Verify K12 Computers independently

SERI R2 DirectoryInc.Winston-Salem JournalTIPSChoice PartnersNC TECH AssociationLinkedIn

Keep exploring

Related programs and industries.

All solutions
  1. 01School district buybackPickup, data destruction, resale and recycling for retired district technology.
  2. 02Mac & iPad buybackBuyback for MacBooks and iPads, with release-from-MDM guidance.
  3. 03Chromebook buybackBulk buyback for student Chromebooks, before and after AUE.
  4. 04K-12 school districtsChromebook, iPad and laptop buyback built around the school year.
  5. 05Businesses & enterprisesEmployee laptops, offices and servers, erased and resold.
  6. 06Data centersServers, storage and network gear, with drive-level erasure records.

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